In Search of Good HRMS Software?

 

In Search of Good HRMS Software?

Here are 10 steps to choose HRMS software for your company:

1.    Document yourself

It is important that before going out to buy a solution of this type, you are deeply documented on the subject, familiarize yourself with the capabilities of this application, analyze the needs of your company and investigate how such software could be useful, etc. 

2.    Set realistic expectations

One of the main problems that companies usually commit is that they invest in technologies based on overvalued expectations that in many cases are not the most successful.

Gather your team and identify what are the expectations, goals and needs of your company, remember that there are many solutions with similar functionalities; however, some of them offer systems that could cover much more your expectations and also evaluate and discard certain options of the market with greater certainty.

3.    Define your budget

Being very clear about the budget allocated for this project will help you find the ideal software. Software vendors can help you select the tool based on your expectations and budget.

4.    Evaluate the different options available

Take the time to detail what the market has to offer, benefits to be obtained with each solution, prices, value proposition offered, etc. Request information from suppliers such as: main functionalities, prices, security and accreditations, success stories, technical support, etc. All this data will allow you to find the solution that best suits and suits your company.

5.    Request a Demo

Most software vendors make available free demos with which you and your team can see the software in action, with scenarios very similar to those of your company

This is a very important step, as this is a resource that can help you ensure that the tool's features are just what you need and can even help you discover more details about it.

6.    Establish an implementation plan

Clarify and communicate to the selected provider your expectations regarding the implementation, such as: estimated time, resources available, etc.

7.    Review the contracts and licenses offered

It's time to read the fine print. Before signing a contract or starting this important project, pay attention to the clauses of the contract to avoid misunderstandings or future problems. 

8.    Communicate the value of the system

Rejection and resistance to change is one reason why HRMS software implementation project tends to fail. Therefore, be sure to communicate the value of the system to all collaborators. Your employees must be aware of the challenges and problems that the solution will help them solve, only then can they look at this investment from a much more positive perspective.

Remember that the success of a human resources system is only possible when everyone is convinced of what it is capable of achieving.

9.    System activation and installation

In this step, details such as: the people who will help in the implementation, the training schedule for the users, times, resources, etc. must be established.

10.  Support

It is normal that during the installation and deployment of a new system doubts arise regarding its use and functions. Your provider must offer a support team available to answer all the doubts of the collaborators, guarantee quick repairs, handle errors and technical problems, etc.

Main mistakes when implementing HRMS software

Installing HRMS software can be a real positive change for your company. But it’s important to remember that there are some obstacles to consider before embarking on this challenging transformation.

Let's look at some of the possible mistakes that can occur when implementing HRMS software - and that of course, you should avoid

1.    Lack of resources

Failure to ensure that the project team has dedicated resources is a classic mistake. This applies to both sides of the project (supplier and customer). Resources must be planned for the entire project. 

2.    Poor or incomplete planning

Poor planning is one of the reasons that more than half of HRMS software implementation projects fail. It is important to take into account the needs of everyone involved in the project and create a detailed timeline, only then can you increase the probability of success of the system. 

3.    Lack of consideration of user opinions

As employees begin to work with the system, it is only fair that they have something to say. Soliciting feedback from employees and managers as they begin to use the system is crucial. There will be unforeseen system occurrences and system adjustments that will need to be made, so wait for an adjustment period after implementation and plan accordingly.

4.    Enter inaccurate data

Many companies rush into the data transfer phase. Parallel testing and other security measures can help ensure the accuracy of the data. A great way to catch errors is by specifically assigning employees to double-check the data for errors, before ruining the project. 

5.    Not having enough support

When considering a major move like the transition to human resource management software it is normal for everyone on your team to be comprehensive, while others need a little conviction. For a successful transition, the organization needs a core group of cheerleaders who bring others to the discussion table and keep the project going.